~If your purpose of visit falls in one of the following categories; 1.) For living in Japan as long-term resident in order to raise your child in Japan 2.) For a short stay (within 90 days) in Japan to make a preparation and the preliminary inspection for a possible long-term stay in Japan with your child in the future, 3.) For conducting necessary procedures for your child such as finding Japanese father's whereabouts, being acknowledged by Japanese Father, etc. on a temporary visit to Japan (within 90 days), the documents listed below are required when applying for visa to Japan (except in case you are a holder of “Certificate of Eligibility”).
A.• Requirements. All documents must be original unless otherwise stated.
1. Documents of Visa Applicant(s)
1) Philippine Passport
(Broken lamination of the photo is not accepted. Must have signature and at least two (2) blank pages.)
2) Visa application Form
3) One Photograph
(4.5x4.5cm, not wearing headbands, caps etc., white background and pasted to the designated portion of the visa application form)
4) Birth Certificate
• 4) and 5) must be from NSO Main Office/ Serbilis Outlet Center (Nationwide) issued within one (1) year.
• If the birth certificate is unreadable or in case of non-record, you must submit a certificate of non-record together with the one from Local Civil Registrar.
• In case of “Late Registration”, applicant must submit in addition, a Baptismal Certificate, School Record (F137) from High School or Elementary and School Yearbook if applicable. Please indicate complete address and landline telephone number (if applicable) of the church and the school.
5) Marriage Certificate (if applicable)
• Unmarried applicants must submit a Certification of No Marriage (CENOMAR) while married applicants must submit a Certificate of Marriage (CEMAR) from NSO.
6) Certificate of Employment/ Letter from the employer (if employed in the Philippines)
7) A photocopy of old passport(s) which indicate record of previous travel(s) to Japan (if applicable).
2. Documents of the Japanese Filipino Child (JFC)
1) Birth Certificate
(same with 1. 4)
2) Family Register (Koseki Tohon) of the Japanese Parent (if the name of the applicant or the child is written in it)
3) Japanese Passport copy (if applicable)
4) Certificate of enrolment/graduation (if your child goes to/ has finished school in the Philippines).
3. Supporting Document(s) to prove financial ability for the payment of travel expenses (if unable to submit any of the following documents, please submit an explanation in writing).
1) If applicant or the supporter in the Philippines bears all the expenses;
• Official Certificate of annual income of yourself or the supporter or
• Personal Bankbook and Certificate of Tax Payment of yourself or the supporter
2) In case a guarantor in Japan bears all or partial expenses please submit any of the following:
• Income Certificate (Shotoku Shomeisho) from City Hall
• Tax Return Certificate (Nouzeishomeisho:form2) from Tax Office
• Bank Certificate (Yokin Zandaka Shomeisho)
• Kakuteishinkokusho hikae
3) In case a supporting organization such as Philippine-based NGO bears all or partial expenses, documents to prove the substantiality of the organization, such as :
• SEC Certification of Incorporation
• DSWD Certificate of Registration
4. Documents related to guarantor, inviter or supporting organization, if any.
Note: There are some malicious brokers and criminal organizations such as human trafficking syndicates trying to exploit you by sending you to Japan. Those people might approach you pretending to help you by becoming your guarantor for your visa application. You have to be careful. If you are looking for a reliable guarantor or a supporting organization, you may come to the embassy for advice or contact accredited NGO's duly recognized by the embassy.
1) Letter of Guarantee
2) Letter of Invitation
3) Certificate of Employment/ Letter from employer (If Guarantor/inviter is employed) or a Certified copy of incorporation register (If Guarantor/inviter I self-employed)
4) Documents to prove relationship in case the guarantor/inviter is a relative of the applicant
5) A photocopy of guarantor's/inviter's old passport(s) which indicate record of his/her previous travel(s) to the Philippines (if applicable)
6) Documents related to the supporting organization (an overview of the organization, an outline of activities and achievements of the organization, counterpart(s) in the Philippines if any, and detail of the nature of their operation, etc.)
7) Documents related to the intermediary ( if there is an intermediary who introduced you to the guarantor/inviter/supporting organization, documents such as photocopy of hi/her passport and photocopy of his/her alien registration card etc.)
5. In case you wish to live in Japan as a long-term resident with your child.
1) Letter from the prospective employer, overview of the company, etc (if you have a prospective employer in Japan). The document should include address, phone number, and name of contact person of the company.
Note: If your prospective employer offered you a job at an amusement/sex-related business such as nightclubs, pubs, etc., there is a high risk for you to be a victim of human trafficking. Thus visa may not be issued in such cases.
2) Documents related to the school of your child, such as copy of admission letter, etc. (if your child has a schooling plan in Japan). The document should include address, phone number, and name of contact person of the school.
3) Place where the applicant plans to stay (must include complete address and names of persons to whom the applicant(s) plan to stay)
B. APPLICATION DAYS AND TIME
• VISA APPLICATION THROUGH AGENCIES
Application can be filed through accredited agencies. (Please check our website for the list of accredited agencies or you may get one through fax service by the Ministry of Foreign Affairs in Tokyo. You may also get a list at the visa gate of the Embassy of Japan in Manila.
• PERSONAL VISA APPLICATION
Applicants may also apply directly at the Embassy of Japan in Manila. Application time is from 8:40 am to 11: am Monday-Friday (except Saturdays, Sundays and Holidays).
C. REMINDERS FOR Visa Applications
• It is best to apply for a visa well-ahead of the desired date of departure to Japan.
• Submitted documents will not be returned. However, if the document/s cannot be issued or reproduced again (e.g. rare and important documents), the embassy will only keep a copy and the original will be returned to the applicant/s.
• Applicants who will not be able to submit some of the requirements are requested to submit an explanation letter instead. Submission of complete requirements does not guarantee an issuance of visa.
D. OTHERS
• In case of a lost receipt, a Police Report together with a Notarized Affidavit of Loss should be submitted to the Embassy.
• The embassy will only examine genuine documents. Any visa application with forged documents or wrong information will be denied.
• If the applicant/s cannot submit additional requirements within three (3) months, his/her application/s will be terminated.
• Reasons of denied visa applications will not be disclosed.
