In celebration of the 40th Year of ASEAN-Japan Friendship and Cooperation, the ASEAN Secretariat and Ministry of Foreign Affairs of Japan through the Embassy of Japan in the Philippines are inviting events showcasing exchange between ASEAN Member States and Japan. Organizers of endorsed events will be entitled to use the official logo and catchphrase of 40 th Year of ASEAN-Japan Friendship and Cooperation. Information on endorsed events will be listed in the official event calendar of the 40 th Year of ASEAN-Japan Friendship and Cooperation.
Eligibility for Endorsement
1. The event should take place between January and December 2013 in the Philippines, other ASEAN Member States, or in Japan.
2. The event should aim to promote bilateral or multilateral exchanges in various fields (youth exchange, arts, education, sports, tourism, economics, politics, etc.), encourage mutual understanding and strengthen friendship among the Philippines, other ASEAN Member States and Japan.
3. The content and objective of the event should be clear and practically feasible.
4. The objective of the event should not be to advocate any particular principle, ideology or religion, any political activity or election campaign and must not violate public order or standards of decency.
5. Financial costs of the events should be fully borne by the organizer.
6. The organizer of the event should submit the application form.
Privileges of Endorsed Events
1. The organizers of endorsed events are entitled to use the title of the 40 th Year of ASEAN-Japan Friendship and Cooperation, the official logo and catchphrase in publicity materials (i.e. posters, pamphlets, website, signboards, banners, etc).
2. Endorsed events will be listed on the official calendar of the 40 th Year of ASEAN-Japan Friendship and Cooperation in the Embassy of Japan in the Philippines' website, Ministry of Foreign Affairs of Japan's Website, and ASEAN Website.
Application Process
1. Necessary documents
a. Application form (PDF file) (Word file)
b. Letter of commitment (PDF file) (Word file)
c. Supporting documents clarifying the content of the event
d. Supporting documents indicating regular activities of the event organizer
2. Where to submit the application form
Japanese organizations based in the Philippines can submit their applications to:
Embassy of Japan in the Philippines
2627 Roxas Boulevard, Pasay City 1300
Tel: (02)551-5710
Fax: 832-5323
Email:jicc-mnl@ma.mofa.go.jp
Filipino organizations and other organizations in the Philippines can submit their applications to:
The ASEAN Secretariat
70A Jl Sisingamangaraja
Jakarta 12110 Indonesia
Tel: (6221) 7262991
Fax: (6221) 7398234
Application Procedures
1. Submission of application form (PDF file) (Word file) via email, fax or post.
2. Screening of application.
3. Results to be sent to the organizer. Endorsed events will be provided with the logo and catchphrase along with the guideline for the use of logo.
4. Endorsed events will be listed on the official event calendar.
Notes
1. Application forms will not be returned. Applications should be submitted in advance with note that screening process will require at least two weeks minimum.
2. Any inquiries regarding the screening process will not be responded.
3. Organizers of endorsed events will bear the entire responsibility for the implementation including financial costs and public advertisement. The Embassy of Japan in the Philippines and ASEAN Secretariat will bear no responsibility for any consequences related to the event.
4. In any case should the event be cancelled or a substantive change be made, the organizers should promptly inform the relevant circumstances to the Embassy of Japan in the Philippines and the ASEAN Secretariat.
5. In any case should the event be cancelled or the substantive change does not comply with the criteria for endorsement, the Embassy of Japan in the Philippines or ASEAN Secretariat may cancel the endorsement.
6. Organizers of events must not use the logo and catchphrase in other events hosted by the organizer without appropriate authorization.
7. Organizers are required to submit a summary of the event conducted to the Embassy of Japan in the Philippines or the ASEAN Secretariat. Contents of the report may be referred in the website of the 40th Year of ASEAN-Japan Friendship and Cooperation.
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